Central Eurasian Studies Society (CESS)
Conference Proposal Submission Form
for Individual Papers
Ninth CESS Annual Conference (2008)
NOTE: The deadline for submissions is Friday, April 11, 2008.
Please do not fill out this form after that date without prior instruction to
do so from the Program Committee.
This form is for submission of individual paper proposals. Submission of this form automatically registers you for the conference. However, if your paper is not accepted and you still wish to attend, you must fill out the registration form for non-presenters.
All presenters must pay their conference fees before August 15.
• If you wish to submit a Panel Proposal, please
use the "Panel
Proposal Submission Form".
• If you wish to pre-register for the conference and do
not wish to be a panel participant, please use the "Registration/Pre-registration
Form for Non-Presenters".
All those who participate in a panel at the conference are required
to hold current membership in CESS. Conference registration fees for current
CESS members are substantially reduced. For membership, go to the Central
Eurasian Studies Society Membership Form.
Individual Paper Proposal Submission Form
Contents of This Page:
• General Guidelines
• Submission Form
• Registration Fees
• Contact Address
General Guidelines:
- Please note that we expect a strong competition in the proposal selection
process, as there will probably be many more proposals that we can accommodate
in the program. Since the selection process is based on a peer-reviewed evaluation
of proposals, we strongly encourage you to prepare your proposal carefully
to do well in the competition.
- We advise you to prepare the information required for the proposal before
putting it into this webform. Care is required, especially when preparing
the paper abstract and brief, narrative CV/bio, and it will be easiest to
prepare these in a text document and then copy and paste them into the form
below.
- Please fill in the form carefully. This information goes directly
into the registration database, mailing list, program, and publication of
abstracts, and should be submitted in publishable form. Please do
not use all capital letters or all small letters (e.g., "KELLY
SMITH" or "kelly smith"), and do not provide partial information
such as addresses without postal codes.
- If the proposal/abstract are written without proper care or not in conformance
with the criteria for a conference abstract, it may be rejected, or, at the
discretion of the program committee, revisions may be required. For
specifics on what constitutes a suitable abstract, please see our Guidelines
for Writing Abstracts.
- By submitting a proposal, you are confirming your commitment to participate
in the conference if your proposal is accepted, and that you will attend unless
prevented to do so by circumstances out of your control. Failure to
meet this commitment may have consequences for your ability to participate
in future CESS activities.
- The abstract should be 200-300 words, and must not exceed 300 words.
The abstracts of confirmed conference participants will be published at the
time of the conference. Please do not submit a proposal if you do not
intend to attend the conference; abstracts are published only of papers to
be presented by their author at the conference.
- The information you provide here in general should be in English/Latin letters,
though the submission forms will accommodate special characters in standard
encodings for use in specialized terms.
- It is important that you do not use formatting (such as italics,
bold face, tabs or paragraph indents), as these will be lost through the webform.
To indicate use of italics, surround the text for italicization with the sequences
<i> to start and </i> to end (for example, to indicate "zikr"
in italics, you may write "<i>zikr</i>").
- The brief biographical statement is required for the program selection committee and may be used in introducing panelists. To ensure that the it is easy to read, please use no formatting (tabs, indents, bold face, etc.), which will be lost in the webform. Please do not cut and paste your complete CV into the form - it may cause some of your information to be lost. Please simply write a 100-200 word narrative describing your educational and professional background.
- The institutional affiliation you indicate here will be listed in the program
and on the name tag, which you will receive at registration, and which you
should wear throughout the conference. If your affiliation changes before
the conference, please be sure to notify the Conference Committee as early
as possible.
- All conference participants are required to provide an e-mail address
where they may be contacted. If you anticipate that email access will be a problem at some point before the conference, please supply us with an alternate email address, as well.
- Be sure to provide the contact information which will allow the Conference
Committee to contact you throughout the time until the conference. We
need this to send notification of acceptance. If your proposal is accepted,
you will be required to confirm that you will definitely participate in the
conference in order for your paper/panel to be included in the program.
If your contact information -- especially your e-mail address -- should change
after you submit the proposal submission form, be sure to notify the Conference
Committee without delay. If you fail to respond to e-mail that we send
you (or your e-mail address goes bad), then you may be dropped from the program.
- Limits on submissions and participation: An individual may not present more than one paper at the conference, including
roundtable presentations. If you have a paper included on a pre-organized panel and you also submit an individual paper, the pre-organized panel takes precedence and if it is accepted, your other paper proposal will not be considered. An individual may
not be a presenter on more than one panel, may not serve in two roles (e.g.
presenter and discussant) on any one panel, or serve in any role (e.g. presenter
on one panel and chair of another) on more than two panels without special
permission from the Conference Committee.
- The deadline for submissions is April 11, 2008. Submissions
after that date will be put on a waiting list and will be accepted at the
discretion of the Conference Committee.
- Pre-payment and membership in CESS: anyone presenting a paper, whether on a regular panel or on a roundtable, must both join CESS and pre-register for the conference by Friday, August 15. Chairs and discussants generally are required to be CESS members, as well, but are not required to pre-register. Exceptions will be made at the discretion of the Conference Committee.
- No-shows: If you submit a paper but fail to attend the conference
without notifying the Conference Committee by August 15, you may be excluded from submitting a proposal for the next
two years’ conferences and, if you have pre-registered, your fees will not be refunded. Papers may not be read at the conference
on behalf of someone who is not attending.
- Because late withdrawals are disruptive to the conference organization and
may prevent another would-be participant from coming in the place set aside
for you, CESS rules stipulate that those who withdraw after August 1 without
a good justification are barred from participating in the conference the following
year.
- Paper presentation: In general, paper presentations will be strictly limited
to 15 minutes (20 minutes if the panel has three presenters instead of four).
As this does not allow time to read an entire academic paper, presenters should
be prepared to give only a summary. Panel chairs are responsible for
enforcing strict time limits to ensure time for discussion. For detailed
information paper presentation, see our Guidelines
for Paper Presentation webpage.
- Working drafts of all papers should be submitted to the panel chair and
discussant by Friday, August 29. This is essential to allow the discussant
and chair to fulfill their role, which requires them to read the papers in
advance. Failing to submit the paper by the deadline will prevent the
discussant and chair from commenting adequately on the paper, which creates
an embarrassing situation for the paper presenter. The working draft
of the paper may be without footnotes or references, but should contain a
complete version of the paper's argument and information upon which it is
based.
- The Conference Committee will make an effort to honor participants' requests
for audio-visual equipment, within the constraints of the conference budget.
Your equipment request should be included in your proposal -- any necessary
changes to your request must be received by Friday, August 15.
- Our policy is to be inclusive. For this reason, we offer some flexibility
with deadlines, if justified. We also allow for electronic submission
of proposals (which most similar conference do not) to allow for the broadest
possible participation. However, due to space and time constraints,
and the steady increase in CESS conference participation, we anticipate greater
selectivity in the proposal screening process than in the past. For
this reason, we urge submitters to give close attention to the quality of
their proposal, and possibly to have it checked by a colleague who could improve
the language or conception of the abstract.
Paper Proposal Submission Form:
Registration Fees:
Each conference participant is required to pay a registration fee. The
fee is reduced for CESS members, for Georgetown University students, and
for those who pre-register before the pre-payment deadline --August 15. The level of the fee also depends on your CESS membership dues category
(with some members being entitled to reduced dues -- see the CESS
Membership Form for details).
Payment of registration fees IS REQUIRED for all attending the conference,
and cover a welcoming reception on Thursday and the conference dinner on Friday.
Fees for 2008 are as follows:
| |
Regular fee members*: |
$75 (pre-payment) or $100 (at conference) |
| |
Reduced fee members**: |
$50 (pre-payment) or $70 (at conference) |
| |
Non-members: |
$100 (pre-payment) or $130 (at conference) |
| |
Georgetown University students: |
$35 (pre-payment) or $45 (at conference) |
| |
GU student CESS members: |
$25 (pre-payment) or $30 (at conference) |
|
|
|
* "Regular fee members" are those who have paid their annual dues at $50. |
|
** "Reduced fee members" are those who have current membership at reduced fees ($0-$20). |
Please note that we no longer ask that you contribute an extra $3.00 for credit card processing.
Panel participants may submit the registration fee at the same time as submitting
this form, or at any time before the pre-payment deadline of August 15 to be entitled to the pre-payment discount. We accept payment by: 1) cash
(only at the conference), 2) check or money order (if not from a US bank,
please contact us to find out what form is acceptable from your country), 3) credit
card (see the Credit
Card Payment Form). Payments should be mailed to: Central Eurasian Studies Society,
Havighurst Center, Harrison Hall,
Miami University,
Oxford, Ohio 45056, U.S.A. Please consult the CESS
Membership Form for full details on methods of payment.
NOTE: CESS does not have funds to support the costs of conference participation, and does not waive the conference fee for participants who cannot afford it. Paper presenters, other panelists, and conference attendees are required to pay the registration fee, and additionally, those included on the program (paper presenters, roundtable panelists, discussants, etc.) are required to pre-pay their registration fee and be CESS members in good standing -- i.e., to have paid any dues they owe. Participants must obtain their own funding -- from personal resources, their own institutions, or grant-giving organizations which provide conference travel grants. Some further information about possible sources is available on the conference website.
Conference-related correspondence should be addressed as follows:
Communications regarding local arrangements, including invitation letters, should be addressed to:
CESS 2008 Annual Conference
Center for Eurasian, Russian and East European Studies
Georgetown University
Box 571031, ICC 111
Washington, DC 20057-1031
Telephone: 1-202-687-6080
Fax: 1-202-687-5829
Communications about proposal submission, program matters, registration matters, the mailing list, and data updates should be sent to the CESS Secretariat. Please send payments also to:
Central Eurasian Studies Society
Havighurst Center, Harrison Hall
Miami University
Oxford, Ohio 45056, U.S.A.
e-mail: CESS 
muohio.edu
tel.: +1 / 513-529-0241
fax: +1 / 513-529-0242
Key Web Addresses:
CESS 2008 at Georgetown University: http://www1.georgetown.edu/sfs/ceres/CESS2008/
Conference Info: http://www.cess.muohio.edu/CESSpg_conf_cfp.html
CESS Membership Registration: http://www.cess.muohio.edu/cess_Membership.html
[This page was last updated: February 28, 2008.]
