Central Eurasian Studies Society (CESS)

Conference Proposal Submission Form
for Pre-organized Panels
Ninth CESS Annual Conference (2008)

NOTE: The deadline for submissions is Friday, April 11, 2008. Please do not fill out this form after that date without prior instruction to do so from the Program Committee.

This form is for submission of pre-organized panel proposals. All individuals listed on this form are automatically registered for the conference, provided the panel is accepted. No further registration is necessary for presenters, however, all presenters must pay their conference fees before August 15.

• If you wish to submit a individual paper, please use the "Individual Paper Proposal Submission Form".

• If you wish to pre-register for the conference and do not wish to be a panel participant, please use the "Registration/Pre-registration Form for Non-Presenters".

All those participating in panels on the conference program are required to hold current membership in CESS. Conference registration fees for current CESS members are substantially reduced. For membership, go to the Central Eurasian Studies Society Membership Form).

Panel Proposal Submission Form

Contents of This Page:

• Panel Submission Guidelines

Panel Submission Guidelines:

The panel organizer (or co-organizers) is responsible for ensuring that information provided in the form below is complete and for ongoing communication with the conference committee regarding changes to the panel. Incomplete panels will be given a lower ranking, so please submit as complete a panel as possible.
A regular panel usually consists of three or four paper presenters, plus a chair and a discussant. The standard format is one hour and 45 minutes per panel, which allows four 15-minute paper presentations, followed by 15 minutes for the discussant and 30 minutes for general discussion. If the panel includes three paper presentations, each speaker will have 20 minutes. The chair, in consulation with the panelists, may allocate more or less time for presentations versus discussion
A roundtable panel usually consists of four to six presenters, plus a chair or moderator and is usually less formal than a regular panel. Participants contribute comments on a proposed theme rather than paper presentations. The conference sessions will last one hour and 45 minutes, which allows five 10-12 minute presentations, followed by 30-45 minutes for general discussion. Generally roundtables are suitable for topics connected with current events, issues relating to teaching, and applied topics.
The panel organizer must obtain confirmation of participation of people to serve in at least three of the roles on the panel -- incomplete panels will receive less favorable consideration by the Program Committee. If you submit a panel with fewer than three papers, your panel, if accepted, may be merged with another or otherwise altered by the Program Committe, or your panel may be wait-listed until it is complete.
The panel organizer should make sure that participants are aware of the need to pay registration fees for the conference and become CESS members in order to participate. Each participant should make their own payment for registration as indicated at the bottom of this form by August 15.
For roundtable submissions, abstracts are not required, but a description of the theme and justification for use of the roundtable format should be provided by the organizer. Discussants are not required for roundtables; please leave this part of the form blank.
Roundtable proposals may be accepted well after the deadline in cases where they respond to current developments.

General Guidelines:

Please note that we expect a strong competition in the proposal selection process, as there will probably be many more proposals that we can accommodate in the program. Since the selection process is based on a blind evaluation of proposals, we strongly encourage you to prepare your proposal carefully to do well in the competition.
We advise you to prepare the information required for the proposal before putting it into this webform. Care is required, especially when preparing the paper abstract and brief biographical statements, and it will be easiest to prepare these in a text document and then copy and paste them into the form below.
Please fill in the form carefully. This information goes directly into the registration database, mailing list, program, and publication of abstracts, and should be submitted in publishable form. Please do not use all capital letters or all small letters (e.g., "KELLY SMITH" or "kelly smith"), and do not provide partial information such as addresses without postal codes.
If the proposal/abstract are written without proper care or not in conformance with the criteria for a conference abstract, it may be rejected, or, at the discretion of the program committee, revisions may be required. For specifics on what constitutes a suitable abstract, please see our Guidelines for Writing Abstracts.
By submitting a proposal, you are confirming your commitment to participate in the conference if your proposal is accepted, and that you will attend unless prevented to do so by circumstances out of your control. Failure to meet this commitment may have consequences for your ability to participate in future CESS activities. The same applies for those who agree to participate in the panel you organize, and it is the organizer's responsibility to make sure that all the participants he/she includes are informed of this.
The abstracts should be 200-300 words, and must not exceed 300 words. The abstracts of confirmed conference participants will be published at the time of the conference. (Abstracts are published only of papers to be presented by their author at the conference, so no one should suppose that they can have their abstract published without participating in the conference).
The information you provide here in general should be in English/Latin letters, though the submission forms will accommodate special characters in standard encodings for use in specialized terms.
It is important that you do not use formatting (such as italics, bold face, tabs or paragraph indents), as these will be lost through the webform. To indicate use of italics, surround the text for italicization with the sequences <i> to start and </i> to end (for example, to indicate "zikr" in italics, you may write "<i>zikr</i>").
The brief biographical statement is required for the program selection committee and may be used in introducing panelists. To ensure that the it is easy to read, please use no formatting (tabs, indents, bold face, etc.), which will be lost in the webform. Please do not cut and paste your complete CV into the form - it may cause some of your information to be lost. Please simply write a 100-200 word narrative describing the educational and professional background of each of the panelists.
The institutional affiliation you indicate here will be listed in the program and on the name tag, which you will receive on registration, and which you should wear throughout the conference. If your affiliation changes before the conference, please be sure to notify the Conference Committee as early as possible.
All conference participants are required to provide an e-mail address where they may be contacted. If you anticipate that email access will be a problem at some point before the conference, please supply us with an alternate email address, as well. If the panel organizer involves panelists who do not have their own e-mail, the organizer assumes the responsibility to relay communcations from the Conference Committee to such panelists.
Be sure to provide the contact information which will allow the Conference Committee to contact you throughout the time until the conference. We need this to send notification of acceptance. If your proposal is accepted, you will be required to confirm that you will definitely participate in the conference in order for your roundtable to be included in the program. If your contact information -- especially your e-mail address -- should change after you submit the proposal submission form, be sure to notify the Conference Committee without delay. If you fail to respond to e-mail that we send you (or your e-mail address goes bad), then you may be dropped from the program.
Limits on submissions and participation: An individual may not present more than one paper at the conference, including roundtable presentations. If a person has a paper included on a pre-organized panel and also submits an individual paper, the pre-organized panel takes precedence and if it is accepted, the other paper proposal will not be considered. An individual may not be a presenter on more than one panel, may not serve in two roles (e.g. presenter and discussant) on any one panel, or serve in any role (e.g. presenter on one panel and chair of another) on more than two panels without special permission from the Conference Committee.
The deadline for submissions is April 11, 2008. Submissions after that date will be put on a waiting list and will be accepted at the discretion of the Conference Committee.
Pre-registration and membership in CESS: anyone presenting a paper, whether on a regular panel or on a roundtable, must both join CESS and pre-pay registration fees for the conference by Friday, August 15. Chairs and discussants generally are required to be CESS members, as well, but are not required to pre-register. Exceptions will be made at the discretion of the Conference Committee (for example, in the case of chairs who will only be attending the panel on which they are serving).
No-shows: If you submit a paper but fail to attend the conference without notifying the Conference Committee by Friday, August 15 you may be excluded from submitting a proposal for the next two years’ conferences and, if you have pre-registered, your fees will not be refunded. Papers may not be read at the conference on behalf of someone who is not attending.
Because late withdrawals are disruptive to the conference organization and may prevent another would-be participant from coming in the place set aside for you, CESS rules stipulate that those who withdraw after August 1 without a good justification are barred from participating in the conference the following year.
Paper presentation: In general, paper presentations will be strictly limited to 15 minutes (20 minutes if the panel has three presenters instead of four). As this does not allow time to read an entire academic paper, presenters should be prepared to give only a summary. Panel chairs are responsible for enforcing strict time limits to ensure time for discussion. For detailed information paper presentation, see our Guidelines for Paper Presentation webpage.
Working drafts of all papers should be submitted to the panel chair and discussant by Friday, August 29. This is essential to allow the discussant and chair to fulfill their role, which requires them to read the papers in advance. Failing to submit the paper by the deadline will prevent the discussant and chair from commenting adequately on the paper, which creates an embarrassing situation for the paper presenter. The working draft of the paper may be without footnotes or references, but should contain a complete version of the paper's argument and information upon which it is based.
The Conference Committee will make an effort to honor participants' requests for audio-visual equipment, within the constraints of the conference budget. Your equipment request should be included in your proposal -- any necessary changes to your request must be received by Friday, August 15.
Our policy is to be inclusive. For this reason, we offer some flexibility with deadlines, if justified. We also allow for electronic submission of proposals (which most similar conference do not) to allow for the broadest possible participation. However, due to space and time constraints, and the steady increase in CESS conference participation, we anticipate greater selectivity in the proposal screening process than in the past. For this reason, we urge submitters to give close attention to the quality of their proposal, and possibly to have it checked by a colleague who could improve the language or conception of the roundtable description.

Panel Proposal Submission Form:

The form below consists of the following parts (links are provided to the sections):

• Roundtable

• Panel Organizer (frequently, the organizer is a participant and his/her information will appear in one of the forms below as well).

• Presenters - Six copies of this form are included.
Presenter 1
Presenter 2
Presenter 3
Presenter 4
Presenter 5
Presenter 6

• Chair/Moderator

• Discussant (for regular panels only)

Important note: Be sure that the contact information is adequate -- especially the e-mail addresses -- to allow us to keep in contact with all panel participants in advance of the conference. If there are address changes following the proposal submission, it is essential that we are informed as soon as possible. We will need to contact all participants for confirmation of participation and membership.

Panel

Panel Title
Roundtable description and justification (this is required only for roundtable proposals, not ordinary panels)
Notes You may include any notes here.

Panel Organizer

Note: If the panel organizer is also a panel member, it is sufficient to indicate only the name here and include full information in the appropriate section below (for panel chair, discussant or presenter).

Surname [family name]
Given Name(s)
Title/prefix [Dr., Mr., Ms...]
Institution / Organization (if unaffiliated, put "Independent Scholar")
Department
Position / Title [Professor, PhD Student, etc.]
E-mail address (Important!)
Alternate e-mail address
Permanent Address: Street Address
City, State, Postal Code
Country
Telephone number(s)
Fax number
Are you a CESS Member?	Yes No

Presenter - 1

Surname [family name]
Given Name(s)
Title/prefix [Dr., Mr., Ms...]
Institution / Organization (if unaffiliated, put "Independent Scholar")
Department
Position / Title [Professor, PhD Student, etc.]
E-mail address (Important!)
Alternate e-mail address
Permanent Address: Street Address
City, State, Postal Code
Country
Telephone number(s)
Fax number
Title of Paper
Abstract of Paper NOTE: The abstract must not be more than 300 words. Please consult the Guidelines for Writing Abstracts to ensure that your abstract conforms to the criteria. For Roundtable panel, put "N/A".
Brief biographical statement Please indicate highest degree received, year awarded, awarding institution, and field of study. This is for the purposes of proposal evaluation by the program committee and introductions by the panel chair. *Do not* cut and paste your CV here.
Are you a CESS Member?	Yes No

Presenter - 2

Surname [family name]
Given Name(s)
Title/prefix [Dr., Mr., Ms...]
Institution / Organization (if unaffiliated, put "Independent Scholar")
Department
Position / Title [Professor, PhD Student, etc.]
E-mail address (Important!)
Alternate e-mail address
Permanent Address: Street Address
City, State, Postal Code
Country
Telephone number(s)
Fax number
Title of Paper
Abstract of Paper NOTE: The abstract must not be more than 300 words. Please consult the Guidelines for Writing Abstracts to ensure that your abstract conforms to the criteria. For Roundtable panel, put "N/A".
Brief biographical statement Please indicate highest degree received, year awarded, awarding institution, and field of study. This is for the purposes of proposal evaluation by the program committee and introductions by the panel chair. *Do not* cut and paste your CV here.
Are you a CESS Member?	Yes No

Presenter - 3

Surname [family name]
Given Name(s)
Title/prefix [Dr., Mr., Ms...]
Institution / Organization (if unaffiliated, put "Independent Scholar")
Department
Position / Title [Professor, PhD Student, etc.]
E-mail address (Important!)
Alternate e-mail address
Permanent Address: Street Address
City, State, Postal Code
Country
Telephone number(s)
Fax number
Title of Paper
Abstract of Paper NOTE: The abstract must not be more than 300 words. Please consult the Guidelines for Writing Abstracts to ensure that your abstract conforms to the criteria. For Roundtable panel, put "N/A".
Brief biographical statement Please indicate highest degree received, year awarded, awarding institution, and field of study. This is for the purposes of proposal evaluation by the program committee and introductions by the panel chair. *Do not* cut and paste your CV here.
Are you a CESS Member?	Yes No

Presenter - 4

Surname [family name]
Given Name(s)
Title/prefix [Dr., Mr., Ms...]
Institution / Organization (if unaffiliated, put "Independent Scholar")
Department
Position / Title [Professor, PhD Student, etc.]
E-mail address (Important!)
Alternate e-mail address
Permanent Address: Street Address
City, State, Postal Code
Country
Telephone number(s)
Fax number
Title of Paper
Abstract of Paper NOTE: The abstract must not be more than 300 words. Please consult the Guidelines for Writing Abstracts to ensure that your abstract conforms to the criteria. For Roundtable panel, put "N/A".
Brief biographical statement Please indicate highest degree received, year awarded, awarding institution, and field of study. This is for the purposes of proposal evaluation by the program committee and introductions by the panel chair. *Do not* cut and paste your CV here.
Are you a CESS Member?	Yes No

Presenter - 5

Note: A fifth presenter may be included only in the case of a roundtable.

Surname [family name]
Given Name(s)
Title/prefix [Dr., Mr., Ms...]
Institution / Organization (if unaffiliated, put "Independent Scholar")
Department
Position / Title [Professor, PhD Student, etc.]
E-mail address (Important!)
Alternate e-mail address
Permanent Address: Street Address
City, State, Postal Code
Country
Telephone number(s)
Fax number
Title of Paper
Abstract of Paper NOTE: The abstract must not be more than 300 words. Please consult the Guidelines for Writing Abstracts to ensure that your abstract conforms to the criteria. For Roundtable panel, put "N/A".
Brief biographical statement Please indicate highest degree received, year awarded, awarding institution, and field of study. This is for the purposes of proposal evaluation by the program committee and introductions by the panel chair. *Do not* cut and paste your CV here.
Are you a CESS Member?	Yes No

Presenter - 6

Note: A sixth presenter may be included only in the case of a roundtable.

Surname [family name]
Given Name(s)
Title/prefix [Dr., Mr., Ms...]
Institution / Organization (if unaffiliated, put "Independent Scholar")
Department
Position / Title [Professor, PhD Student, etc.]
E-mail address (Important!)
Alternate e-mail address
Permanent Address: Street Address
City, State, Postal Code
Country
Telephone number(s)
Fax number
Title of Paper
Abstract of Paper NOTE: The abstract must not be more than 300 words. Please consult the Guidelines for Writing Abstracts to ensure that your abstract conforms to the criteria. For Roundtable panel, put "N/A".
Brief biographical statement Please indicate highest degree received, year awarded, awarding institution, and field of study. This is for the purposes of proposal evaluation by the program committee and introductions by the panel chair. *Do not* cut and paste your CV here.
Are you a CESS Member?	Yes No

Chair

Surname [family name]
Given Name(s)
Title/prefix [Dr., Mr., Ms...]
Institution / Organization (if unaffiliated, put "Independent Scholar")
Department
Position / Title [Professor, PhD Student, etc.]
E-mail address (Important!)
Alternate e-mail address
Permanent Address: Street Address
City, State, Postal Code
Country
Telephone number(s)
Fax number
Are you a CESS Member?	Yes No

Discussant

Surname [family name]
Given Name(s)
Title/prefix [Dr., Mr., Ms...]
Institution / Organization (if unaffiliated, put "Independent Scholar")
Department
Position / Title [Professor, PhD Student, etc.]
E-mail address (Important!)
Alternate e-mail address
Permanent Address: Street Address
City, State, Postal Code
Country
Telephone number(s)
Fax number
Brief biographical statement Please indicate highest degree received, year awarded, awarding institution, and field of study. This is for the purposes of proposal evaluation by the program committee and introductions by the panel chair. *Do not* cut and paste your CV here.
Are you a CESS Member?	Yes No
Confirmation: Enter the letter Y to confirm that you have read the guidelines above:

Registration Fees:

Each conference participant is required to pre-pay their registration fee. The fee is reduced for CESS members, for Georgetown University students, and for those who pre-register before the pre-payment deadline --August 15. The level of the fee also depends on your CESS membership dues category (with some members being entitled to reduced dues -- see the CESS Membership Form for details).

Payment of registration fees IS REQUIRED for all attending the conference, and cover a welcoming reception on Thursday and the conference dinner on Friday. Fees for 2008 are as follows:

	Regular fee members*:	$75 (pre-payment) or $100 (at conference)
	Reduced fee members**:	$50 (pre-payment) or $70 (at conference)
	Non-members:	$100 (pre-payment) or $130 (at conference)
	Georgetown University students:	$35 (pre-payment) or $45 (at conference)
	GU student CESS members:	$25 (pre-payment) or $30 (at conference)

	* "Regular fee members" are those who have paid their annual dues at $50.
	** "Reduced fee members" are those who have current membership at reduced fees ($0-$20).

Please note that we no longer ask that you contribute an extra $3.00 for credit card processing.

Panel participants may submit the registration fee at the same time as submitting this form, or at any time before the pre-payment deadline of August 15 to be entitled to the pre-payment discount. We accept payment by: 1) cash (only at the conference), 2) check or money order (if not from a US bank, please contact us to find out what form is acceptable from your country), 3) credit card (see the Credit Card Payment Form). Payments should be mailed to: Central Eurasian Studies Society, Havighurst Center, Harrison Hall, Miami University, Oxford, Ohio 45056, U.S.A. Please consult the CESS Membership Form for full details on methods of payment.

NOTE: CESS does not have funds to support the costs of conference participation, and does not waive the conference fee for participants who cannot afford it. Paper presenters, other panelists, and conference attendees are required to pay the registration fee, and additionally, those included on the program (paper presenters, roundtable panelists, discussants, etc.) are required to pre-pay their registration fee and be CESS members in good standing -- i.e., to have paid any dues they owe. Participants must obtain their own funding -- from personal resources, their own institutions, or grant-giving organizations which provide conference travel grants. Some further information about possible sources is available on the conference website.

Conference-related correspondence should be addressed as follows:

Communications regarding local arrangements, including invitation letters, should be addressed to:

CESS 2008 Annual Conference
Center for Eurasian, Russian and East European Studies
Georgetown University
Box 571031, ICC 111
Washington, DC 20057-1031

Telephone: 1-202-687-6080
Fax: 1-202-687-5829

Communications about proposal submission, program matters, registration matters, the mailing list, and data updates should be sent to the CESS Secretariat. Please send payments also to:

Central Eurasian Studies Society
Havighurst Center, Harrison Hall
Miami University
Oxford, Ohio 45056, U.S.A.
e-mail: CESS muohio.edu
tel.: +1 / 513-529-0241
fax: +1 / 513-529-0242

Key Web Addresses:

CESS 2008 at Georgetown University: http://www1.georgetown.edu/sfs/ceres/CESS2008/
Conference Info.: http://www.cess.muohio.edu/CESSpg_conf_cfp.html
CESS Membership Registration: http://www.cess.muohio.edu/cess_Membership.html

[This page was last updated on February 28, 2008.]